Retreat Policies

Transparency You Can Trust

  • Booking Confirmation:

    • A non-refundable deposit is required to secure your booking.

    • Your booking is confirmed only after:

      • Deposit is received.

      • You sign an agreement to these policies.

    Payment Plans:

    • Payments are due on the 15th of each month unless otherwise specified.

    • Grace Period:

      • A 2-day grace period is provided (until 11:59 PM on the 17th).

      • Missing payments result in automatic cancellation of your booking (no refunds or credits).

    • Final Payment Deadline:

      • The total balance must be paid 60 days before the retreat start date.

      • No grace period applies to the final payment.

    Group Bookings:

    • The person making the booking is responsible for all payments and correspondence.

    • Non-payment by one group member does not absolve others of their payment obligations.

  • Cancellation by Participant:

    • 90+ days before the retreat: 50% refund (excluding deposit).

    • 60-89 days before the retreat: 25% refund (excluding deposit).

    • Less than 60 days before the retreat: No refunds or credits provided.

    Unused Portions:

    • No refunds for unused portions of the retreat.

    Cancellation by HerDecree Journeys:

    • Full refunds (including deposits) will be provided if we cancel due to:

      • Unforeseen circumstances.

      • Insufficient bookings (less than 75% capacity).

    • Refunds do not cover non-refundable expenses (e.g., airfare).

    Force Majeure:

    • Events outside of our control (e.g., natural disasters, pandemics, political unrest).

    • Participants will receive credits valid for 365 days for a future retreat.

  • Travel insurance is mandatory.

    Coverage must include:

    • $100,000 minimum for medical expenses, evacuation, and trip cancellations.

      • Proof of insurance is required 6 weeks before departure.

      • Failure to submit proof will result in cancellation without refunds or credits.

  • We understand the unique needs and concerns of women of color traveling abroad and strive to ensure your comfort and well-being on every journey.

    • Participants must be physically and mentally fit to join the retreat.

    • Notify HERDecree Journeys of:

      • Medical conditions, injuries, or limitations during booking.

    Pregnant Participants:

    • Consult with your doctor before booking.

    • Some activities may be unsuitable and are undertaken at your own risk.

    Dietary Requirements:

    • While we’ll do our best to accommodate, availability of specific foods may vary by destination.

    • Passports must be valid for at least 6 months after the return date.

    • Participants are responsible for obtaining required visas.

    • No refunds for failure to secure necessary travel documentation.

  • Our Liability:

    • HerDecree Journeys acts as a facilitator and is not liable for injuries, illnesses, or accidents.

    High-Risk Activities:

    • Activities like hiking or water sports are at your own risk.

    Your Possessions:

    • We are not responsible for loss, theft, or damage to personal belongings.

    • Adjustments to itineraries, accommodations, or schedules may be necessary.

    • Substitutions of similar quality will be made if needed.

    • No refunds or credits for itinerary changes due to weather or cultural events.

    • Participants consent to being photographed for promotional purposes.

    • Opt-Out: Email requests at least 2 weeks before the retreat start date.

  • Flight Information:

    International flight details must be submitted 6 weeks before departure. Failure to do so will result in cancellation without refund or credit.

    Insurance Information:

    Proof of travel insurance is due 6 weeks before departure. Failure to submit proof will result in cancellation without refund or credit.